TERMS AND CONDITIONS OF HIRE

These are the Terms & Conditions for booking a photo booth.

1. Definitions

Epic Photobooth Perth Pty Ltd trading as Epic Photobooth Perth and any employees.
Client: The person, organisation, company or other body which is hiring the goods as specified on the Booking Form.
Event date: The time and date of the event, confirmed by Epic Photobooth Perth and noted on the Booking Form.
Booking Form: The form signed by, or on behalf of, the client and Epic Photobooth Perth specifying details of the booking.
Day: A calendar day, unless specified otherwise.

2. Booking confirmation

2.1. A booking is not confirmed until the client returns a Booking Form, pays any costs as outlined under ‘Payments’ in these terms and conditions, and receives confirmation of the booking from Epic Photobooth Perth.

3. Payments

3.1. A non-refundable deposit of $300 of the booking cost is payable upon booking. The booking is not confirmed until the deposit is received by Epic Photobooth Perth.
3.2. The balance of the booking cost is payable 15 days before the client’s event.
3.3. If the balance of the booking cost and the bond are not received more than 15 days before the event date, the booking will be cancelled and the client will forfeit the deposit.
3.4. If the client requests use of Epic Photobooth Perth’s services in excess of the time noted on the Booking Agreement, this will be billed at $200 for each additional hour or part-hour.

4. Access, space, power & internet requirements

4.1. The client shall ensure a safe and appropriate environment is provided for Epic Photobooth Perth to operate its equipment.
4.2. The client must ensure:
– a space of 3m x 3m or more.
– access to 240v power within 10m of Epic Photobooth Perth’s equipment.
– all doorways and access paths are at least 80cm wide.
– if an outdoor event, an undercover area if any chance of poor weather.
4.3. A survey of the event location may be required if Epic Photobooth Perth is not satisfied that a suitable location will be provided. This survey may incur an additional fee of $50.
4.4. The client is responsible for paying any charges imposed by the venue, or required to access the venue. These charges may include, but are not limited to, parking and electricity.

5. Social Media

5.1. Social media uploading requires a strong signal for internet connection. Epic Photobooth Perth is not responsible if your venue does not have signal and we strongly advise the Client check this prior to event.
5.2. Social media uploading is subject to the availability of the service itself. We have no control over any social platform, and therefore will not be liable for any down time or non availability of this service. If the service is unavailable, any refund will not exceed the social media charges for the event to the maximum of $99.
5.3. The Client accepts responsibility for all photos shared to social media by guests at the event. Epic Photobooth Perth reserve the right to remove photos from social media.
5.4. The Client gives permission for all photos uploaded to social media to be shared by Epic Photobooth Perth on our own social media platforms and website.

6. Changes & cancellations

6.1. Requests for changes of the event date must be made at least 30 days before the original event date. A date change is subject to availability and receipt of a new Booking Form.
6.2. All cancellations will result in the client forfeiting the deposit, however if Epic Photobooth Perth is notified of cancellation more than 30 days before the event date, credit to the value of the deposit will be given to the client to use for any future booking made within 6 months of the date of cancellation.
6.3. Cancellations made within 30 days of the event date will result in the client forfeiting all payments made to Epic Photobooth Perth, with the exception of the bond which will be returned to the client within 5 business days after the date of cancellation.
6.4. Epic Photobooth Perth can cancel any booking at any time. If Epic Photobooth Perth decides to cancel a booking, all payments made will be refunded to the Client.

7. Damage to equipment

7.1. In order to prevent damage to equipment, Epic Photobooth Perth reserves the right to deny service to any person.
7.2. If circumstances arise where a threat or implied threat of harm, damage or violence to Epic Photobooth Perth’s staff or equipment, Epic Photobooth Perth reserves the right to cease providing services. If the client is able to resolve the threatening situation within 20 minutes, Epic Photobooth Perth will resume services. If the situation is unable to be resolved, Epic Photobooth Perth will not resume providing service and the client will receive no refund of booking cost.
7.3. Any damage to Epic Photobooth Perth’s equipment during the client’s event caused by the client, client’s guests or any other person in attendance at the event whether invited or not, will result in the cost to repair/replace the equipment to be deducted from the client’s bond. The client is liable for extra costs If the cost to repair/replace is more than the bond.

8. Use of images

8.1. The Client gives permission for all photos taken during the event to be used on Epic Photobooth Perth’s website and other promotional material.

9. Indemnification

9.1. Epic Photobooth Perth will not be held responsible for any circumstances outside their control. This includes, but is not limited to, fire, riot, civil commotion, accidents, acts of nature and equipment failure. If such circumstances arise, all reasonable efforts will be made by Epic Photobooth Perth to provide service or find a suitable replacement service. If this is not be possible, the client will receive a refund of all payments received by Epic Photobooth Perth for the booking.
9.2. The client agrees that in all circumstances, Epic Photobooth Perth’s liability is limited to an amount equal to the booking cost and not be liable for indirect or consequential damages.

10. Attendants

10.1. Attendants are to be provided with a supplier meal at all functions of 4 hours or more to the same standard as the guests of the function.

11. Exceptions

11.1. 2 Hour packages not available Friday, Saturday and Sunday nights.